Assistant City Clerk

Job Overview
This position is an administrative position that works independently using sound judgement and discretion in the day-to-day performance of job duties. The responsibilities of the position include the administration of a wide variety of City codes and municipal front and back office operations. Duties involve extensive contact with the public. This position requires considerable judgment, discretion and confidentiality in the performance of duties. The position is full time (regular 40 hour/week) and is a non-exempt position. This position is governed by the Personnel Policy and Procedures of the City.

MAJOR DUTIES AND RESPONSIBILITIES:

• Performance of a major portion of City Clerk duties, including but, not limited to:

Responsibilities

• Attend meetings and keep full and correct minutes of the proceedings of the
• Mayor and City Council together with all ordinances and resolutions adopted in a properly indexed book kept as a permanent record.
• Prepare and post meeting notices and agendas as required by the laws of the State of Georgia, the City Charter and the City Code of Ordinances.
• Organize and distribute to the Mayor and City Council materials for items placed
• on meeting agendas
• Prepare and post notices of public hearings, including advertising notices that meet the requirements of state and local law.
• Arrange training and travel for Mayor, City Council and City Manager
• Advise general public on requirements of City ordinances, policies, and regulations
• Obtain the proper signatures for all official documents approved by the Mayor and City Council, including but not limited to ordinances, resolutions, contracts and correspondence
• Publish all ordinances and other documents required by law to be open to the public.
• File campaign contribution reports and financial disclosure reports with the State Ethics Commission
• Organize documents and materials requested by City Auditor in preparation for the annual audit
• Maintain cemetery records, sell cemetery lots and issue burial permits
• Organize Planning & Zoning Committee meetings, post signs, notices and prepare meeting agendas; organize and distribute materials for items placed on meeting agendas
• Organize Historic Preservation Commission meetings, post signs, notices and
• prepare meeting agendas; organize and distribute materials for items placed on meeting agendas
• Carefully preserve the record and documents belonging to the City which are not assigned to the custody of other departments, and to maintain a proper index to all such records and documents so that access and use are readily available
• Respond to Open Records requests in at timely manner
• Assist in processing zoning, variances and special use permit requests; submit legal advertisements to paper; post signs on property; certify zoning classifications of real property
• Assist in the issuance of occupation tax certificates and business licenses; Maintain and keep a record thereof
• Assist in the issuance of alcoholic beverage licenses, including yearly renewal; submit background checks and collect all necessary documentation
• Compose correspondence in standard business formats
• Maintain record of insured vehicles and report to insurance carrier changes in covered vehicles
• Act in the capacity of the City Clerk in the absence of the City Clerk, as directed
• Perform other related duties as required

Requirements

• Proven experience as a clerk or in a similar administrative role is preferred.
• Proficiency in Google Workspace (Docs, Sheets, Drive) for document management and communication.
• Strong time management skills to prioritize tasks effectively in a fast-paced environment.
• Excellent organizational abilities to maintain accurate records and files.
• Exceptional phone etiquette to provide outstanding customer support to residents.
• Familiarity with computerized systems for data entry and record keeping is highly desirable.
• A commitment to maintaining confidentiality and professionalism in all interactions.
• Minimum of two years of progressively responsible public administration work experience or Georgia City Clerk/Deputy Clerk Certification required.
• Any combination of relative education and experience may be considered

This position is essential for fostering effective communication between the city government and its constituents while ensuring that municipal operations run smoothly. We are looking for a dedicated individual who is ready to contribute positively to our community.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person