Special Project Manager

The City of Woodstock, Georgia is seeking a Special Project Manager. This full-time position, under the general direction of the Capital Improvement Plan Administrator, is responsible for assisting with the financial, contractual, and administrative coordination of special projects within the City of Woodstock. This position will play a key supporting role in managing budgets, monitoring contracts, tracking project milestones, preparing reports, and ensuring compliance with funding and procurement requirements. The Special Projects Manager will help ensure projects are completed on time, within budget, and in alignment with City goals, policies, and strategic priorities.

Job Responsibilities:

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Project and Financial Support:

• Assists the Capital Improvement Plan Administrator in monitoring project budgets, funding allocations, and expenditures.
• Reviews invoices, pay applications, and basic contract documents for accuracy and completeness.
• Tracks project-related expenses and helps prepare routine financial summaries and reports.
• Supports the annual budget process by gathering information and maintaining project financial records.
• Learns and applies City funding and procurement procedures to ensure compliance.

Project Coordination and Tracking:

• Assists with tracking project milestones, schedules, and deliverables to ensure timely completion.
• Help coordinate project activities among City departments, consultants, and contractors.
• Maintains up-to-date project documentation, including meeting notes, reports, and correspondence.
• Assists in the preparation and distribution of project update reports for City Management and Mayor and Council.

Contract and Compliance Assistance:

• Provides administrative support for contracts, bids, and procurement activities.
• Help ensure required documentation and reporting are completed accurately and filed properly.
• Maintains organized records for contracts, permits, change orders, and other project documents.

Administrative and Communication Support:

• Assists in preparing presentations, correspondence, and materials for internal and external audiences.
• Provides general customer service by responding to inquiries and directing questions to appropriate staff.
• Assists with maintaining project-related information on the City website, newsletters, and other communication outlets.

General Duties:

• Conducts research and gathers data to support project planning and reporting.
• Maintains organized electronic and paper files for assigned projects.
• Performs other duties as assigned in support of the CIP Administrator and City Manager’s Office.

Education & Experience:

• Bachelor’s degree, or equivalent combination of education and experience, in Public Administration, Finance, Construction Management, Business Administration, or a related field is required.
• Minimum of three (3) years of experience in project management, construction administration, capital project coordination, or related work emphasizing budgeting and contract management.

Necessary Knowledge, Skills, and Abilities:

• Knowledge of project management, contract administration, budgeting, procurement, and financial reporting practices.
• Skill in analyzing complex data, preparing reports, and making data-driven recommendations.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Excellent written and verbal communication skills; ability to prepare clear and concise reports and presentations.
• Ability to establish and maintain effective working relationships with staff, contractors, consultants, and the public.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually very quiet in the office and very noisy on job sites.

More information can be found at the City of Woodstock’s website: www.woodstockga.gov.

The City of Woodstock provides a competitive benefits and compensation package to eligible employees including paid time off, health, dental, vision, and employer-paid long-term disability as well as life insurance; an employer-paid pension plan and 457 tax deferred savings plan w/employer match; and discounted gym membership.

Starting Base Pay Rate: $51,049.62 annually and based on experience and qualifications.

All interested applicants must submit a completed online application at www.woodstockga.gov/jobs.