Facilities Manager

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Department:              Infrastructure and Amenities (formerly Public Works)

Pay Grade:   116         FLSA Status:Exempt   Salary Range: $66,048.47 - $102,375.14

JOB SUMMARY

This position provides managerial oversight for City facilities operations and facilities-related capital projects within the Infrastructure & Amenities portfolio. Reporting to the Assistant City Manager, the Facilities Manager ensures City buildings and facilities are safe, functional, and properly maintained in accordance with applicable standards, and coordinates inspections, maintenance activities, and capital improvements based on onsite assessments and operational planning.

 

The role focuses on inspection, planning, contractor coordination, and facilities project oversight within a lean municipal service delivery structure, working collaboratively with internal departments, contractors, and consultants rather than through direct staff supervision. The Facilities Manager applies working knowledge of building systems—including HVAC, electrical systems, generators, and building technologies—to assess system performance, identify deficiencies, and support lifecycle planning for facilities and equipment.

 

While primarily responsible for oversight and coordination, the role is expected to troubleshoot and resolve routine or minor facilities issues directly when appropriate to support operational continuity and maintain safe, efficient operations.

 

ESSENTIAL JOB FUNCTIONS:

• Oversee City facilities condition monitoring, maintenance standards, and coordination of facilities-related capital improvement projects in alignment with operational needs and approved plans
• Conduct site inspections of City-owned buildings and facilities to assess condition, safety, operational performance, and maintenance requirements
• Evaluate mechanical, electrical, HVAC systems, generators, and building technologies to identify deficiencies, support troubleshooting, and inform repair or replacement planning
• Coordinate with contractors, consultants, and internal departments to ensure facilities maintenance and capital projects are delivered in accordance with scope, schedule, budget, and City standards
• Develop project scopes and support procurement activities for facilities-related services in accordance with City policies and procedures
• Coordinate with the Field Services Manager on facilities-related work orders and execution of approved tasks, while independently resolving routine or minor issues when appropriate to maintain safe and functional operations
• Support troubleshooting of facilities systems and coordinate corrective actions, including direct resolution of minor issues when feasible
• Monitor facility conditions during inspections and proactively identify safety or operational risks requiring mitigation
• Assist in the development and monitoring of facilities-related budgets, incorporating asset condition and lifecycle considerations to support maintenance and capital planning
• Prepare and maintain inspection records, reports, and documentation, and provide recommendations related to facilities conditions, maintenance priorities, and capital improvement needs
• Provide technical guidance to staff and contractors based on observed conditions, system performance, and operational requirements
• Perform other related duties as assigned

 

MINIMUM REQUIREMENTS:

Bachelor’s degree in Facilities Management, Engineering, Architecture, Business Administration, Construction Management, or a closely related field; and five (5) years of progressively responsible experience in facilities management, facilities-related capital projects, or building systems oversight; or an equivalent combination of education, training, and experience. Must possess and maintain a valid State of Georgia driver’s license.

 

Preferred Qualifications: Certified Facility Manager (CFM) or Facilities Management Administrator (FMA), or equivalent professional certification. Experience with advanced HVAC systems, building automation systems (BAS), and smart building technologies. Experience supporting capital planning, lifecycle cost analysis, or asset management programs

 

Knowledge, Skills and Abilities:

·         Knowledge of facilities management practices, building maintenance standards, and coordination of facilities-related capital projects within a lean municipal operational structure

·         Knowledge of mechanical, electrical, HVAC systems, generators, and building technologies sufficient to assess system performance, identify deficiencies, and support maintenance and replacement planning

·         Knowledge of applicable safety standards, codes, and regulatory requirements related to facilities operations and maintenance

·         Skill in conducting site inspections, evaluating facility conditions, and documenting maintenance needs, system performance, and project observations

·         Skill in troubleshooting facilities systems and coordinating appropriate corrective actions, including performing minor corrective measures when appropriate

·         Skill in coordinating contractors, consultants, and internal staff to support timely and effective delivery of facilities maintenance and capital projects

·         Ability to interpret inspection reports, plans, specifications, and project documentation to inform decision-making and recommendations

·         Ability to evaluate asset condition and estimate remaining useful life to support maintenance prioritization and capital planning

·         Ability to track project progress, budgets, schedules, and corrective actions related to facilities work

·         Ability to proactively identify safety hazards and operational risks and support appropriate mitigation actions

·         Ability to prepare clear reports and communicate findings, recommendations, and status updates to management and stakeholders

·         Ability to exercise sound judgment and operate independently within established City policies, procedures, and operational guidelines

 

Core Competencies (Applied):

·         Facilities Oversight & Asset Stewardship – Conducts inspections, assesses facility conditions and system performance, and evaluates asset lifecycle to prioritize maintenance and capital improvement needs, ensuring safe, functional, and reliable City facilities.

·         Project & Contractor Coordination – Coordinates consultants, contractors, and internal departments to support timely execution of facilities maintenance and capital projects in alignment with approved scope, schedule, budget, and City standards.

·         Operational Planning & Documentation – Maintains accurate inspection records, project documentation, and facilities reports to support transparency, compliance, and informed decision-making.

·         Regulatory Compliance & Risk Awareness – Applies knowledge of facilities systems, safety practices, and applicable codes to identify risks, proactively address hazards, and support compliance through inspection, monitoring, and corrective action.

·         Technical Problem Solving & Judgment – Applies working knowledge of building systems to assess performance, troubleshoot issues, coordinate solutions, and resolve minor problems when appropriate, ensuring continuity of operations within a lean service delivery model.

 

PHYSICAL DEMANDS:

Ability to sit, stand, and walk for extended periods. Ability to conduct frequent site inspections of City facilities and capital project sites, which may involve walking on uneven terrain, climbing stairs or ladders, and exposure to indoor mechanical spaces and outdoor weather conditions. Occasional lifting, carrying, or moving of objects weighing up to 40 pounds. Frequent use of computer, telephone, and standard office equipment. Ability to drive a vehicle and travel to various facilities and project sites as require.

 

WORK ENVIRONMENT:     

Work is performed in a combination of office, indoor facilities, and field environments. Regular site visits are required to City buildings, facilities, and capital project locations. The position may involve exposure to mechanical rooms, construction sites, outdoor weather conditions, noise, and active work environments during inspections, coordination, and project oversight activities.

 

The City of Powder Springs is an Equal Opportunity Employer.

All applicants must complete a City of Powder Springs employment application. Applications

may be downloaded and printed from the website at www:powderspringsga.gov or you

may receive an application between 8:30am – 4:00pm at City Hall located at

4483 Pineview

Drive, Powder Springs, GA 30127.

 

Submit completed application to:

City of Powder Springs,

Rosalyn Nealy, Human Resources Director

P. O. BOX 46

Powder Springs, GA 30127

Or email rnealy@powderspringsga.gov

 

Closing Date: Open Until Filled